We are seeking an Administrative Coordinator with two to four years of experience in an administrative position in a CPA firm or other company. We offer a competitive salary package, including health, retirement, and profit sharing benefits. 
 
How to Apply 
Follow this link https://www.applyjobfit.com/aptp-x3cr to our standardized application system to apply.
 
You will be asked to complete your contact information and a short questionnaire to validate your credentials. You will have an opportunity to upload your resume. The entire application will take you less than 5 minutes to complete.  If your credentials are a good match for our needs, you may be asked to complete an additional questionnaire. This additional questionnaire may take you 20 to 25 minutes to complete.   
 

Selected candidates are required to undergo a background check, reference check, criminal history check, and a pre-employment drug test screening.

The role, responsibilities and requirements are list below: 

 Responsibilities of the position include: 

  • Manage, coordinate, organize and control administrative aspects of firm
  • Scan, coordinate client data and organize data files ready for tax preparation
  • Coordinate communication with clients including setting appointments and follow-up regarding  return of signed documents and filing forms with important deadlines.
  • Manage computerized system for tracking engagement due dates. 
  • Organize tax returns, financial statements, and other correspondence for delivery
  • Manage and coordinate various performance assessment programs administered by the firm
  • Manage vendor relations including ordering various supplies needed for the office
  • Manage office first impressions including answering multiple phone lines and greeting clients who come into our office           
 
Requirements of our candidate:

  • High school education or equivalency
  • Positive, friendly, upbeat personality
  • Professional appearance and demeanor
  • Excellent communication skills – verbal and written; including spelling and proper use of grammar
  • Ability to multi-task, organize and prioritize projects in a fast-paced, deadline oriented and rapidly changing office environment
  • Enjoy working as part of a high performing team
  • Strong attention to detail
  • Strong work ethic
  • Enjoy working in team environment
  • Ability to type at least 50-60 WPM with less than 5 errors
  • Proficiency with Microsoft Word, Excel and Outlook 
 Enhanced Qualification Beneficial:

  • Two year or four year Bachelor’s degree
  • Two years successful experience working in a CPA office or other business office environment
  • Experience with Thompson Reuters Creative Solutions software, particularly Practice CS and Ultratax 
Behavioral Competencies and Preferences Needed:

Communication Skills – Able to communicate effectively, convey information and present ideas with clarity thus promoting clear understanding from others. Inspire and influence others through effective communications. Speak up on ideas or concerns that may impact own responsibilities or the firm. Keep others informed on issues that may impact them.

Drive for Results – Take accountability for decision-making.  Address issues rationally and in an organized manner. Not afraid to take on challenges and remains tenacious despite encountering difficult situations.

Team – Promote team cooperation and participation by positively interacting with others. Desire to be in a position to direct, guide or help others.
 
Learning Agility – Take initiative to learn and is able to adapt the learning to different situations. Learn quickly by gathering and comprehending new information. Analyze situations being mindful to look for improvements.
 
Resilience and Perseverance - Maintain a positive attitude even when faced with challenging situations. Persist in spite of encountering obstacles or setbacks.
 

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